Even if you’ve only just got engaged, chances are your friends and family are already asking, “When and where?” It might feel like your big day is running away from you before you’ve even started planning, but try not to let the pressure get to you. (And yes, if Auntie Carol is getting a little too eager, you have full permission to tell her to calm down!)

Choosing the perfect wedding venue is one of the most important decisions you’ll make—and often the most expensive, too! But don’t worry, we’ve got you covered. This guide will walk you through all the key questions to ask before booking, helping you find a venue that suits your vision, budget, and guest list. Use this wedding venue checklist to start your search with confidence.

1) Location

Choosing “where” can be the most difficult decision for many couples, especially if they’ve got very different ideas. One of you might want to get married on a beach in Tahiti, while the other has their heart set on their local pub at the end of the road.

Destination weddings can be really fun, and if you know a good wedding planner or have local contacts it can be less stressful than you’d think. However you’re likely to have lots of friends and family who won’t be able to make it – either the cost of the flights, having to take time off work or childcare obligations.

If it’s really important to have as many of your loved ones there as possible you might want to think about going local. Lots of London couples worry that they won’t be able to find a venue in their price bracket in the city, but there are always options – especially if you can book far enough if advance.

2) Save the date

Have a think about when you’d like your wedding to be, and remember it doesn’t have to be this year! The most popular months are June, July & August when the weather is the most reliable, but you’ll also be competing with other weddings happening at that time and the most expensive prices.

Unless you’ve got your heart set on a gorgeous garden venue, consider getting married off-season. You’ll be able to find some competitive rates and you’ll avoid your guests having peak wedding season fatigue. So why not have a cosy winter wedding in January or February?

3) The budget

You don’t need to know your final budget right now, but you do need to have a ball park figure. If you’re completely unsure where to start, take a look at the infographic and start plugging in some numbers.

If your overall budget was £15,000, you’d be looking to spend around £2,400 on your venue hire, and £600 on the dress. This is just a guideline for how the average UK couple splits their budget, so it’s not set in stone. If you’d like some ideas for where to splurge and where to save, check out our article on How to plan a wedding on a budget

4) The guest list

Sorting out the guest list can be a surprisingly political part of planning a wedding. It’s important to remember that it’s your wedding, and especially if you are footing the bill you don’t have to invite anyone you don’t want to. Everyone gets stuck in the “if we invite her, we have to invite him” trap, so it’s a good idea to try and do it methodically.

Start by making a list of everyone you could possibly invite – using a spreadsheet can make this easier, and you should both make your own list. If you haven’t remembered someone off the top of your head, it’s a good sign they shouldn’t be making it to the wedding.

Now give everyone on the list a number:

1 – Has to be there
2 – Would love for them to be there
3 – Would like for them to be there
4 – Feel obliged that they should be there
5 – Not fussed if they can make it

Combine the two lists and sort the list by number, with all your ones at the top. What’s the total number of guests you’d have if you invited everyone? How many without the fives? Price per head can easily be around £70 depending on the style of venue, so every guest counts.

5) License to marry

If you actually want to get married at a venue, remember to ask your venue if they have a room for the ceremony to take place and secondly, if they provide a licensed registrar to perform the civil ceremony.

6) Wedding coordinator

Some venues (usually the larger ones) will often offer a complementary wedding coordinator to assist you with your planning. They are usually then there on your big day to ensure it all runs smoothly.  Consider whether you feel you would benefit from this additional service. If you would, then it may just be the icing on the cake!

7) Make a tick list

Take some time to think about what you truly want from your perfect wedding venue. Consider the key points above and create a comparison table with your wedding ideas and must-haves—such as a grand setting, in-house catering, stunning photo backdrops, or a late alcohol licence. This will help you weigh up different venues side by side and make an informed choice with confidence.

If you’re searching for venues online, be sure to use their filters to refine your options based on your preferences. This will save you time and help you find the right venue more efficiently.

We hope these tips make your wedding venue search smoother and less overwhelming. Wishing you a magical day filled with love, joy, and unforgettable memories. Good luck!