Planning a conference can be a really exciting project, but depending on the size of your upcoming conference it can feel like there’s a lot to do. If you’re unsure where to start, you’re in the right place. Our event experts have plenty of experience planning large-scale events such as conferences, expos and corporate functions.
Conferences are a great way to connect with a wide audience and provide your guests and speakers with a platform to share ideas and network. London has a variety of specialist conference venues as well as flexible spaces that offer conference facilities alongside a number of other event types.
Venue for hire in London, Green Rooms is the UK's first social enterprise arts Hotel. Offering accommodation and event space it has multi-function spaces. Green rooms is a unique venue in London. With un-covered beautiful original 1930s art-deco features. Original wood floors, art-deco mosaic staircases and a beautiful feature skylight have all be re-discovered and restored make it an ideal wedding venue in London. Set in Wood Green, Green Rooms is easily located 20 mins from central London.
Shoreditch / Hoxton
MOTEL blends Mid Century design, Victorian Architecture and 21st Century technology to deliver the perfect East London venue for your event. A hidden gem in the heart of the evolving landscape of Shoreditch, our generous and open spaces have hosted a diverse range of clients and brands including ADIDAS, LVMH, NORTH FACE, KAPPA, BATHSTORE, NIKE, BURBERRY and many more. With over 4300 sq ft of ground floor space, let MOTEL bring your project home in style. KEY POINTS: 100MB WI-FI, LIVE STREAM POSSIBLE, DRIVE IN ACCESS, LIMITED PARKING AVAILABLE, BLANK CANVAS
A sanctuary away from the hustle and bustle of the city, Petersham Nurseries Covent Garden offers a unique lifestyle destination in the heart of central London. Two restaurants, a delicatessen, florist and lifestyle shop are all united by Floral Court, offering a variety of opportunities to suit any occasion. The Petersham is an opulent setting for any event. Sweeping windows, Genoese chandeliers and a private terrace, perfect for a drinks reception or grand entrance. With moveable furniture and a creative team, the space is versatile and an impressive backdrop for all occasions. Take ove the full venue and enjoy drinks in the private dining space and garden, before pulling back the curtains to reveal the beautiful main dining room where long banqueting tables will be dressed for your feast. During dining, the private dining room can be transformed once more to provide the perfect space for dancing the night away. Ideal for a wedding reception to follow a choice of licensed ceremony spaces across the site or any style of celebration. Groups of 12-36 seated and 40 to stand can enjoy the beautiful private dining room, within the main restaurant. Made private by heavy curtains, your guests will be welcomed through their own terrace entrance. The room is drenched in light, with floor to ceiling windows and garden doors which open onto to Floral Court.
Gabeto is The Cuban Spirit of Camden Market. This recently refurbished restaurant and bar combines class and cool with amazing interior design that’s perfect for Instagram! From high-level dining booths to eclectic retro furniture fused with naturally elegant period features and funky, local inspired art – Gabeto is Camden’s trendiest events venue. Set over 2 floors with outdoor terrace space ,Gabeto is one of the most flexible and highly sought after events spaces in the market. From product and car launches to fashion shows and intimate high-end dinners, our expert team can create your bespoke event and be on hand to make sure it goes exactly to plan.
Canning Town & Star Lane
Only available for midweek hire. A new institution for the arts based in the heart of East London's, Canning Town. Home to music and creative studios and a 550 capacity state-of-the-art performance space. https://www.instagram.com/fold.ldn/?hl=en
Kings College Hospital
Looking for an eco-friendly, flexible conferencing and event space in London? Look no further! ORTUS has 1500 sqm of dedicated, flexible event space with state-of-the-art technology and audio-visual equipment, as well as high-speed Wi-Fi. Larger suites can be divided into 12 rooms, over 7 levels, as and when required. The space is ideal for small or large conferences, meetings, training courses, workshops, presentations, academic lectures, receptions and a range of other events. The venue is regularly used by the public sector and for corporate and private events, offering a welcoming atmosphere, environmental efficiency and openness. We offer discounted rates for the public sector and non-for-profit organisations. ORTUS is owned by the Maudsley Charity and surplus goes back into the trust in the form of grants, to support better care, recovery and prevention of mental illness. Shortlisted for Best Sustainable Venue at the 2018 Global Good, Hirespace and CHS Awards, sustainability has always been a part of the fabric of the building.
Sadler’s Wells is a world-renowned dance, performance and events venue. Sadler’s Wells provides a contemporary, vibrant and inspiring venue for conferences, workshops and performances. The venue can hold private and corporate events from 12-1500 guests in rooms including the main auditorium, a studio theatre and various meeting/conference suites. This smart and modern venue has natural daylight, fully integrated state of the art AV with in-house technical staff, air conditioning and free Wi-Fi internet throughout. Our experienced Events team provides dedicated event management ensuring smooth delivery and success. Clients also benefit from in-house catering providing a wide range of fresh, seasonal menus for a variety of occasions. Sadler's Wells has played host to prestigious companies including Sony Music, KPMG, The Guardian, TEDx and many others. We would be delighted to host your event at Sadler's Wells.
Oui 2 Rooms is a multi-award winning blank canvas showroom event space venue, available for dry hire and situated in the heart of Central London W1 - 3 minutes from Oxford Circus Underground Station. The Venue is ideal for Press Shows, Product Launches, Photography Shoots, Sample Sales & Business Seminars/Meetings. Oui 2 Rooms has ground floor access, ideal for loading and unloading.
Central London's most versatile, multi-faceted venue, supporting Grassroots music. 229 is a multi-purpose entertainments venue which hosts gigs, club nights, awards ceremonies, comedy and fashion events, gala dinners and weekend festivals. The venue includes 2 event spaces and a Green Room. Some of the acts to have played at 229 include Kings of Leon, Paul Weller, Pet Shop Boys, Florence and the Machine, Biffy Clyro, Seasick Steve and Foals to name but a few. Managed under the umbrella of the charity, International Students House (ISH), 100% of the profit made by 229 goes directly back support our mission. We believe every young person should have the opportunity to succeed whatever their background. Together with our university partners and supporters, we provide scholarships opportunities, a home and a social programme to enable students to succeed while giving them a place to belong.
The Depository is a 6,500 sq/ft industrial warehouse based in Stoke Newington and the birthplace of the original 'Dragons Den'. The location is set over four floors with a variety of textured walls and different floors, as well as large windows offering a great natural daylight. The ground floor originally housed horse stables, and is dark and atmospheric with a spiral staircase and original lift shaft. The first floor has a mezzanine floor and dilapidated, peeling walls, while the second and third levels have more of a loft feel with original polished oak floorboards and a mixture of glazed and texture brick walls. The warehouse provides the perfect setting for corporate away-days, and there is also the chance to combine is with use of The House Next Door (on enquiry) which is, funnily enough, situated next door! The location is always decorated with an array of ever-changing, unique props and we also have colorama stands available at your convenience. The industrial lift is in full working order and there is also the facility to black out the whole location. PLEASE NOTE: WE WILL NOT HIRE THE VENUE FOR 18TH OR 21ST BIRTHDAY PARTIES. THIS IS A CORPORATE EVENT AND WEDDING VENUE. THIS VENUE HAS NOISE RESTRICTIONS SO NO MUSIC EVENTS OR PARTIES.
Please note - private events only. All ticketed/music event enquiries should contact the venue directly through their website contact page. Interior This outstanding location is composed of two flexible industrial spaces with high ceilings, on site catering facilities and office / green room space ( please refer to floor plans for further information ) Exterior There is a long outdoor courtyard, street-wise decoration, outdoor area, overlooking the canal, close proximity to Olympic village, toilet facilities, and separate power outputs. The venue has a carpark and ground floor loading areas to accommodate crew parking and the loading/unloading of equipment both inside and outside of the spaces Studio 92 = 2500 sq ft + 4.5m height Studio 94 = 3000 sq ft + 4.5m height
ONLY TAKING BOOKINGS FROM OCTOBER 2020 ONWARDS**NEW TO MARKET RIVER THAMES TERRACE EVENT VENUE** Riverfront Terrace is a brand new, hidden gem venue on the Southbank.. A 3 minutes walk from Waterloo and with unique views of London on our custom built terrace overlooking the Thames.. The perfect venue for summer parties, press events, product launches, as well wedding receptions and private events. The setting cannot be bettered, especially on a sunny day when the light plays on the Thames and the crowds pass by on the embankment.. Book to impress and improve your life NOW! x
In the heart of Covent Garden and set in London’s original flower market, has three unique event spaces available for hire. The interactive Museum Galleries can be hired before public opening for naturally lit breakfasts under the Victorian glass roof, and after hours for memorable evening events. Guests enter through the immersive World City Walkway and then have exclusive access to two floors of London’s rich transport history. Highlights include an iconic collection of red Routemaster buses, early Tube carriages and an Elizabeth Line driving experience. The quintessential backdrop is complimented by integrated branding opportunities and bespoke menus delivered by some of London’s finest caterers, carefully selected due to their excellence. The Galleries can accommodate up to 150 guests for a seated dinner, 500 guests for standing receptions and 200 guests for seated breakfast events. The Cubic Theatre is a purpose-built auditorium featuring 121 distinctive moquette seats, perfect for conferences, training sessions and film screenings. A high-spec short throw projector ensures slick presentations, whilst a DCI/DCP projector and Dolby Digital surround sound offers a full cinema experience. The adjoining Foyer can be used for registration, catering and breakouts with great branding opportunities. All guests are welcomed to visit the Galleries, making for inspiring breaktimes. Smaller celebrations are welcomed to Canteen. Situated at the front of the Museum, Canteen has views over Covent Garden piazza and is flooded with natural daylight. Featuring decommissioned furniture from the London Underground network and the Museum’s vintage poster collection, Canteen is perfect for informal gatherings, small cocktail receptions and networking events.
The Science Museum is an amazing exhibition space, with astounding galleries and creative blank canvas spaces, combined to make a unique and inspiring London venue for corporate or private hire. Take advantage of a diverse range of spaces and unparalleled opportunities for accessible, exciting event experiences in the cultural heart of the capital. You can hire: One or more of our ten uniquely themed galleries or brand-new suite of Medicine: The Wellcome Galleries for evening hire, Our 400-seat IMAX Theatre, available for daytime and evening hire and ideal for product launches and presentations. Our new dedicated events space Illuminate, available for day-time and evening hire perfect for meetings and conferences of up to 400 individuals as well as unique evening receptions and dinners. Our recently refurbished Smith Centre which contains a large salon, boardroom, large meeting room and courtyard area. Available for daytime and evening hire.
North West London
Pelham's is Lord's new events space boasting spectacular views of the hallowed turf below. Named after one of the great figures of Lord’s, Sir ‘Plum’ Warner, who captained MCC on its inaugural tour to Australia in 1903-1904, the room is an ideal space for a drinks reception, conference, product launch, meetings and dinners. With natural light and excellent facilities, this space is something truly unique for your event.
Hoxton Docks is an incredible canal side venue for hire in London. The ex-coal storage facility is a unique blank canvas venue in London. We cater to all types of events in London including weddings, product launches, and corporate parties. Found on the regents canal in Hoxton E2 we function as a private dinner party venue and as a film and photography location venue. There is very little that we can't do as the space is so versatile. We have two rooftop venue locations on site as well as large internal and external courtyards on location.
Whether you’re an experienced conference producer or a bit of a novice, it’s a good idea to start with our planning checklist to make sure you’ve got the foundations of your event in place before the invitations get sent out.
Step 1: Set a purpose
So why are you planning a conference? Maybe it’s an established annual event, or it’s filling a new niche in the calendar. Either way, it’s good to have an overarching purpose for your conference that you can remind yourself of when decision making gets tough. It could be to present exciting scientific findings, or create a space whether vendors and suppliers can network. It’s especially useful to have this purpose in mind when choosing a keynote speaker, which is often the highlight of the conference for delegates. Is there another conference that fulfils a similar purpose to yours, and how can you make your conference unique, memorable and useful?
Step 2: Plan a budget
Planning a budget can seem daunting but it’s vital to know what spending money you’ll have available to you before you start making big decisions. It’s generally possible (and virtually unavoidable) to change the budget once you’ve started, but it’s important to know a ballpark figure. This will help you make decisions from the get go and keep delegate expectations in the right place. Nobody wants to recreate the Fyre Festival..!
Step 3: Pick an estimate date and location
Peak time for conferences tends to be between the end of August and mid-November. It avoids the summer - when everyone is on holiday - and the festive period - when everyone is drunk/hungover. You could consider planning your conference between January and May though, and making the most of quieter calendars and potentially off-peak venue prices. Conference planning often starts about 10-12 months before the event, so bear in mind how much lead time you’ll need.
Step 4: Choose a venue
So you’ve decided on the purpose, budget and location of your conference - now you need to pick a venue. When you were settling the financial plans you should have outlined an estimate cost for your venue hire, as well as the number of delegates you’d be expecting to come. Once you’ve started looking for your conference space you’ll need all of this information to hand to make sure the venues will be suitable for your needs. It’s also a good idea to have a think of any technical requirements you might need, and whether you’d rather the venue provided them or if you’re happy to bring them in yourself.
Elaborate bells and whistles are all well and good, but unless you cover the basics your conference is likely to go down like a lead balloon.
Check out our tried and tested conference essentials that are guaranteed to leave your delegates happy.
High speed wi-fi
This is especially important if your conference is in the tech industry; expectations will be high! Unless you’ve got firm assurances from your venue that their wi-fi can handle a lot of intense traffic, it might be worth bringing in extra resources to make sure all your delegates can access and use the wi-fi reliably. This can be an unexpected expense, but it’s well worth it. Having access to wi-fi should also encourage your delegates to be active on their social media accounts while at the conference without having to rely on their own data.
Free hot drinks
It’s not always feasible to make the budget stretch to feeding all your delegates for free - unless you’re organising a smaller event, or your ticket prices will incorporate the cost of the meals - but it always goes down well if you can provide free hot drinks. Depending on your event this could be as simple as hiring a number of large urns, or it could mean bringing in baristas. Why not use the opportunity for a marketing boost by adding your hashtag or social accounts to the coffee cups for additional exposure. Don’t forget to provide free water, too.
Even if you’re not providing food for free, it’s a good idea for your delegates to at least be able to access it within the venue. If your guests have to leave for their lunch, it’s much more likely that they won’t bother coming back. Consider inviting local food vendors to set up inside, and as they’ve got a “captive market” they may be able to cut you a good deal for a reduced menu. Whatever you do regarding food, remember to include options for vegans and vegetarians as well as those with gluten or dairy intolerances.
It’s good practice to try and make your event as sustainable as possible. Have a think about your disposable cups and plates; bamboo cutlery makes a great alternative to plastic and is generally considered to be a good biodegradable option. Just remember that even if you have recyclable materials, your delegates will still need somewhere to recycle them. Why not provide facilities for your guests to separate their food and recycling waste to maximise the benefit.
If you’re looking to stand out from the crowd, it’s not always enough to throw a couple of trendy pot plants around and hope for the best. Your venue can often do the talking for you; the space your conference is in tells your delegates what to expect from the day and can set the tone of the event.
When people think of conferences they tend to jump to needing a big empty space - like the ExCel London - and while they’re great venues for large scale corporate conferences, they’re not necessarily right for everyone.
Take a look at our checklist for finding an unusual conference venue:
Large or small?
You should have a good idea of the number of delegates, speakers and trade stands you’re hoping will be attending. For standing receptions, it’s easy to remember - you need 1 square metre of space per attendee. But don’t forget that on top of that, you’ll need to factor in the stage and seating, break out areas, food and drink stalls, storage space and bathrooms. It’s always better to have a little too much space than not quite enough.
Maximising your accessibility is vital. Lots of venues in London are sadly limited, especially when it comes to wheelchair access, because of their age or location. You should be looking to attract a diverse crowd and make your event as accessible as possible, so bear this in mind when you’re looking for a space. Venues that cater to conferences tend to be on the larger side and are more likely to provide access, so they’re a great place to start. But also have a think about adding hearing loops, large-print schedules and maps, and facilities for guide and assistance dogs to make sure you’re doing your bit too.
The location of your conference will depend on the industry you’re targeting. Theatre, fashion and photography tends to be based around W1 - so think Soho, Mayfair, Fitzrovia and Marylebone. The City of London is historically the hub of the financial district, but lots of businesses operate out of Canary Wharf so they’re both good locations to consider with different attributes to recommend them. When it comes to conference venues within a particular district, try and find somewhere close to transport links to make the journey for your delegates as easy as possible. Bonus points if your closest station has disability access.
You’ll find a variety of conference spaces all over London, it just depends on what you’re looking for. At Canvas, we have a wide range of conference venues and conference centres to suit all specifications. From small conference venues in London to larger ones, our selection of venues include the different facilities and features you’ll need to host successful conference events. If you have specific requests or necessary features for the venue of your choice, make the most of our search filters. With these, you can narrow down your search to see the venues that match your specifications.
If you’re planning a conference event, you’ll undoubtedly want a venue that will impress those attending. From its location to its facilities, the venue you choose is important. Whilst we have a few to choose from around here, we pride ourselves on having the most popular conference venues in London all in one place on Canvas. Whether you’re looking for a tech venue, a contemporary event space or just an affordable presentation lecture theatre, browse through our selection of popular conference spaces and find something to suit your needs.
When it comes to hiring a conference venue in London, there are so many options to choose from. If you’re looking for a Central London location for a conference, you have to consider that prices will be higher. If you branch out to Zone 2, you are likely to get cheaper rates for your event space of choice. Wherever you choose to hold a conference, it should be in an easy-accessible location with good transport links. You may also want to consider venues with accommodation nearby if people are travelling into London for the conference.
The cost of hiring a conference venue in London varies due to different factors. It very much depends on size, location and also any extras you’d require from the venue hire. At Canvas, we pride ourselves on the wide range of affordable conference spaces we have. You’re guaranteed to find something within your budget, and that meets all your other requirements too.
There are lots of reasons to opt for a venue in Central London, especially if people are travelling far for your conference or event. It is a location that’s filled with great event spaces of all types and all sizes, including a variety of conference or corporate venues. You can find your ideal conference space in Central London by searching through our wide range of venues for this event type. Whether you’re after small conference spaces, a large, more modern space, or a venue with breakout rooms available, we don’t doubt you’ll find something that’s the perfect fit for your event plans.