Event management is a tough job, but when you have a small budget,
everything becomes even more difficult. Where others have the ability to hire any
chef they want and decorate in a way that truly brings their vison to life, a restricted
budget will of course put limits on what you can achieve. Yet with even the
smallest budget you can do much more than you think, you just need to come up
with a few creative alternatives.
Research
The most important thing to do when organising an event with a limited
budget is research. While there’s lots you can achieve when you’re strapped of
cash, you’ll need to know the best strategies for doing so, and that requires
research. Look into local resources that you can use. If you are promoting
something in your local community then you are more likely to get something at
a reasonable price. You need to plan out exactly what it is that you need to have at your event so that you
can prioritise it and work out how you can get it within your budget. You can
then have a list of added extras that you would like to have if your budget
will stretch to it. This way you’ll be sure to have a successful event.
Venue
As your venue is one of the most important aspects of any event, getting
this organised first is a priority. While there are many venues out there that
require a healthy amount of money, you can still have an event in London for
less than you might think. Rooms in bars and clubs are great for this,
particularly on a weekday when they are less likely to be booked out and more
than happy to rent them out for cheaper than average. Another way that this is
achievable is through minimum spend venues. There are lots of minimum spend venues
for hire in London that you can put to good use. These let you hire out the
space for free, so long as a certain amount of money is spent at the bar on the
night. While some require you to put a deposit down, they are a great way to
save money on your venue that can be put towards the rest of your event. If you
are also charging an entrance fee into your event, you may even make money on
the night!
Promote
Promoting your event doesn’t need to cost a lot of money. While having
physical promotional flyers is great, it’s also not a necessity. Social media
is a great free way to promote your event, and if you do it in the right way,
you can reach a lot of people. Holding a competition for free tickets is a way
to get people sharing the details of your event far and wide. You can even set up
a website for free or for very little hosting money. This can help your event
to be as professional as any other big company with a large budget available to
them.
DIY Décor
Struggling to decorate your venue in a way that doesn’t eat your budget?
Why not use your DIY skills to create something really unique? Rustic décor is
a perfect style to follow if you are going to make a lot of your own
decorations. Styles such as this are designed to look homemade, which is why
they are perfect if you have a small budget. Done right, you can save lots on
your budget, and have an event that looks the part.
Catering
One thing that every party needs is some food. When you have budget
restrictions, it can be difficult to figure out what you can provide that won’t
break the bank. For this, there are a few options available to you. The first
is an inexpensive buffet. Guests can help themselves, you’ll have good variety,
and everyone will be happy. Another option is to ask a food truck to attend. If
you can guarantee a good crowd, they may even work on a minimum spend just like
the venue. This means that it won’t end up costing you a thing! So long as there’s
food, guests will be happy, and good food doesn’t need to cost you the world.
Collaborate
One of the best ways to host an event on a budget is to collaborate with
others. If you can get some sponsorship for your event, then your budget will
not only increase, but you will have another company behind you that will help
you to promote. This way you might be able to afford some of the extras that
will really make your event special. Any form of sponsorship will really help
your event take off. Networking with others who put on similar events can also
help, you might even be able to pool your resources and work together.
Contact Local Artists
If you need some entertainment at your event, then contacting some local
artists is a way that you can save money while still having some great music.
Of course, you’ll still need to pay them, but they might agree to a lower price
than many of the other entertainment options out there. Not only that, but you’ll
have something truly unique at your event, and most groups will be happy to get
some recognition and play for a guaranteed large crowd.
Having a limited budget may make you think
that your event will end up being lacklustre, but that’s simply not the case.
If you research your local area well and hire a minimum spend venue, you can do
so much with only a small amount of money. The best part is that when done
right, none of your guests will notice any difference between your event, and
someone who spent three times as much.
Search
