You need to hire a venue. You have an event coming up, and it’s your job to make sure that every aspect of it goes to plan. We all know that a venue can make or break any event, whether it’s a corporate meeting or a birthday party. The search is always on for the top unique venue in London that will give your guests an experience that they’ll never forget. Yet finding the right venue for you comes with its own set of questions that need to be answered. To help you, we’ve laid everything out that you’re going to need to consider when finding the perfect London venue for your event.
Budget
London prices can vary dramatically when it
comes to venues, so knowing how much you have to spend will help you to narrow
down your choices. Depending on your budget, you could be looking at some
stately homes for hire or an historical venue to really wow your guests. You
might even start looking at the range of ballroom venues for hire in London.
On the other hand, if your finances have been
a bit stretched this year, there are loads of alternative options that still
provide the promise of an amazing event. Many London pubs are not only quirky
and unique, they also operate on a minimum spend basis. This means that so long
as your guests spend a certain amount at the bar, then the venue hire won’t
cost you a penny. As well as this, hotels can offer conference rooms at great
prices for corporate events, so it’s worthwhile shopping around to find the
best deals. Once you have a figure in mind that you can spend, you’ll be able to
start your search.
Theme
The type of event you are hosting will of
course have an impact on the type of venue hire that you are looking for. If you are
planning an exhibition, you’ll be looking for a venue that has enough room for
all the sellers, such as a bespoke exhibition space or conference hall. If you are
planning a hen party, you might be looking more at a member’s club or even
searching for a space where you can host a specific activity to do like a cookery
class or wine tasting. The style of the event will determine the type of
ambience that you are looking for in your venue hire. Whether it’s chic, sophisticated,
rustic, or relaxed, knowing the theme of the event and the feeling that you
want your guests to have when they arrive will help you find the perfect venue.
Location
With so many fantastic areas of London to
hire venues, it can be difficult to narrow it down! The most straightforward
way to do this is to consider where all your guests are travelling from. The
less they have to travel to get there, the better, so try and keep within a
certain distance away. You’ll also have to look at transport links to and from
the venue as well, particularly if you are looking into venue hire for a large
group. Different areas of London will also be more or less expensive, so if you
need to save some pennies, it might be best to look outside of Soho, although
there are always bargains to be had!
While you might have a general idea of the price, style and location you are looking for in a venue, there are a few more things that you will need to consider before making any final decisions.
Book Early
London is a busy place, and as venues become
well known, they are snapped up really quickly. You’ll need to start looking
well in advance for your event, particularly in busy seasons. For example, if
you are looking for a garden venue or summer party venue in the summer, these
are going to book up really quickly, as it’s their busiest season. If you have
left things a little to the last minute, you can always look into some more
unusual venues such as blank canvas or creative spaces. It might not be what
you were looking for initially, but these venues have their own unique style
that can really make an event pop.
View the Potentials
While you’re searching to hire a venue, don’t
forget about the importance of viewing them in person. That way you can see what
the size of space means in real terms, and you can decide if the ambience is
right for you and your group. You can also meet the manager in person and ask
them any questions you might have. Viewing a number of venues for hire before deciding
will make all the difference.
Parking and Amenities
We’ve already mentioned transportation as
an important aspect when booking a venue for hire in London, but you will also
need to consider what the parking arrangements available for guests who are
driving. There’s nothing worse than driving around trying to find a venue so
this is something that you’ll need to communicate in advance. You’ll also need
to look at the different amenities available in the venue. Is there disabled
access available as well? It’s these things that can really make or break the
venue hire decision.
Hiring a venue in London can be daunting,
but with the great list that Canvas Events provides, all the stress can now be
a thing of the past. Having a plan with all of your ideas for the perfect venue
hire written down will help you to find the perfect one for whatever event you
are hosting – every single time. Event hire doesn’t have to be difficult, just
follow our top tips and you’ll be able to find great spaces for any occasion.
London is a fantastic city for venue hire and event for one brilliant reason: there are so many to choose from. Whatever type of event you’d like to organise, there will be a perfect venue for you and your budget. The main factors that will impact the price of your venue is the location, how many people are coming, and the facilities you need the venue to provide. If you need to save some money, it’s worth thinking about which of these factors are the least important for your event. For example, if you’re hosting a conference in London, you’ll need a venue that can provide all your amenities and has the capacity for a lot of people, so maybe you’d look for a venue in Zone 2 to make it less expensive. With a press night, having a central location is crucial, so you could potentially save money on the services the venue will provide. All of our venues are very knowledgeable when it comes to events, so it’s always worth getting in touch with them directly through Canvas if you are looking for more information.
If you’re working with a limited budget for your event, choosing a dire hire venue can often save you some money. A “dry hire” is when you just pay for the use of the space, and provide the catering, drinks and entertainment yourself. It’s a great option if you know in advance that you’d like to organise your own refreshments – but depending on the caterers you choose, going “dry hire” isn’t always cheaper once you add up all the separate costs. You can also consider finding a venue with a minimum spend rather than a hire fee. That means you get a free venue, as long as you spend over a minimum amount in food and drinks. Some affordable venues for hire can offer dry hire, wet hire and minimum spend, so you have the option to calculate which would be least expensive for your event.
Do you need to find a venue “today near me”? You’re in the right place! All you need to know is where you’d like to host your event and the type of event you’re having, and we’ll show you all the venues that will be right for you. If you’re in a rush, we recommend calling the venues to get an answer as quickly as possible – all the spaces we work with list a phone number that goes directly to the event organiser, so they’ll be able to let you know whether they have availability. We’ve got lots of amazing spaces and you’ll probably be spoilt for choice, so use the Wishlist function to make a shortlist of all your favourite venues. You can even send them a bulk request so you don’t have to type the same email twenty times.
When you’re organising an accessible event, you want to make sure the space you choose has as many accessibility features as possible. Think about the guests you might be welcoming, and whether they may be using a wheelchair, a service dog or a hearing loop. All of these facilities will help you include as many people as possible in your event. It’s important that not only the venue is disability-friendly, but it’s great if it’s located near an accessible Tube or bus station as well. Hiring a venue with accommodation can help those who are travelling from outside of the city, and quick transport to major railway stations and airports is a great bonus. When you’re searching for an accessible venue for hire on Canvas, make sure to select “Venue Specs” and you can filter venues by their facilities.
Sometimes everyone wants to let their hair down and have a great night out past midnight, so why wouldn’t you want to be the host! However, late licenses and closing times in London can make that a bit complicated. The good news is that if you’re searching for a venue on Canvas, you don’t need to worry about organising the licenses yourself. Once you’ve chosen your London location and event type, just hit “Licenses” on the search page and select “Open past 12am” or “Late license” for a list of all the spaces that would love to host your late night party.